For clubs that teach in groups
My Active Club brings registers, progression, safeguarding, parent updates and club administration together—built for gymnastics, martial arts, dance and every club that teaches in groups.
Accounts are set up with your club — no public sign-up.
Tuesday 4:30pm · Development Squad
Today · 2 signed in · 1 expected
Emergency contacts and consent status one tap away — for authorised staff only.
Maya's journey
Level 4 · 7 of 9 skills
Cartwheel achieved on Tuesday · assessed by Coach Daniels
Most clubs run on paper registers, spreadsheets and separate message threads that never quite agree with each other. My Active Club joins them into one record of what actually happened in class.
A paper register on a clipboard
becomes A live register on the club tablet, kept even when the Wi-Fi drops
Progress records in a coach's notebook
becomes Every assessment on the participant's own record, dated and attributed
Medical notes filed in the office
becomes Alerts beside the child's name, with detail for authorised staff
Parent updates by group chat
becomes A curated portal showing each family exactly their own children
Spreadsheets for trials, waiting lists and awards
becomes One workflow from first enquiry to certificate
Not an admin system with a register bolted on — the work coaches do during a session is the heart of it.
During class
Open the day's register, sign participants in and out, and set the marks your reports rely on — Present, Late, Injured, Holiday and the rest. A live on-premises view doubles as the fire register, and the register keeps working on a shared club tablet when the hall Wi-Fi doesn't: every tap is kept on the device and saved when the connection returns.
After class
Coaches assess skills as they're demonstrated — in ones, or a whole group at a time. Each achievement lands on the participant's own record with a date and a name behind it, building an honest history from first cartwheel to promotion day.
Always in reach
A medical alert sits beside the child's name on the register; the full note, emergency contacts and consent status are one tap away for authorised staff — and only authorised staff. Every change to a record keeps its history.
At home
Families sign in to a portal that shows their own children and nothing else: current level, skills achieved, awards, club notices and the care details the club holds — with a proper request-and-review path for changes.
In the office
Enquiries move through waiting list, trial and joining without re-typing. Notices reach the right families, certificates print from the same records coaches built in class, and imports, exports and a full audit history keep the club's paperwork honest.
Administrators, coaches, parents and shared club tablets each get their own carefully-bounded slice of the same records.
Calm control of the whole club, with an audit trail behind it.
Every participant, session, record and change across the club — and nothing from any other club on the platform.
Speed and clarity in the middle of a live class.
Today's registers, their participants' progression, and the medical alerts and emergency contacts they're authorised to view.
A clear window on their own child's journey — no more, no less.
Their linked children only: progress, awards, notices, and the care details the club holds for their family.
Skills, levels, belts, grades, stages, awards — one progression engine wearing your programme's names. Stage and skill names, colours and completion rules are yours to edit; we set up a new club's structure together when you join.
A gymnastics club working through numbered levels
Maya is on Level 3, with each of its skills assessed in class.
Safeguarding & trust
Clubs hold some of the most sensitive information there is. My Active Club is designed with UK safeguarding practice and data protection in mind, and every feature starts from the question of who should be able to see it.
No. The platform grew up on a real gymnastics club floor, which is why the register and progression tools feel the way they do — and it is designed for any club that teaches in groups: martial arts, dance, cheer, swimming, performing arts and beyond. Sessions, groups, and the names of your stages and skills are all yours to set.
Yes — your programme's stage names, colours, the skills or techniques inside each stage, and the completion rules for moving up are all editable in the admin area. Setting up a brand-new stage structure (a belt ladder, exam grades, swim stages) is something we do with you when your club comes on board, so coaches assess against your programme from day one.
Yes — that is the main way coaches use it. A shared club tablet signs in once; each coach unlocks it with their own PIN, so every register mark and assessment is attributed to the right person. If the hall Wi-Fi drops, changes are kept safely on the tablet and saved automatically when the connection returns.
Parents sign in to a portal showing only their own linked children: current level and progress, awards and certificates, club notices, and the medical, contact and consent details the club holds for their family. They can answer consent questions directly and request changes to care details, which staff review before anything is updated. Coaching notes and other families' information are never visible.
Yes. There is a guided CSV import with field mapping, validation, duplicate detection, a preview before anything is written, and a rollback if you change your mind. Per-table exports and a full club backup are built in too.
Not yet. The platform includes membership and billing foundations — plans, family billing accounts and one-off payment requests — but live, recurring payment collection is still in development and we would rather not sell it before it is real. Ask us about the current state when you get in touch.
Tell us about your club and we'll walk you through the platform on your programme and your week.
Or write to us directly: hello@myactive.club